HCI-E 2025 Conference Submission Guidelines

Authors intending to contribute to the HCI-E 2025 Conference are kindly requested to follow the submission guidelines outlined below. These instructions are aligned with the standards of the Springer Computer Science Proceedings.

Submission Options:

• Full Paper Submission – Accepted contributions will be presented (oral or poster) during the conference and published in the official conference proceedings (Springer CCIS series or JCSDT Journal Special Issue, depending on review outcomes).
• Extended Abstract Submission – Accepted contributions will be included in the official conference program and Book of Abstracts. Extended Abstracts will not be considered for publication in Springer proceedings but may serve as the basis for future extended submissions.

Submission Requirements:

• Manuscripts must be written in English and contain original research relevant to the conference topics. Review papers are generally not encouraged.
• Submissions must not have been previously published or be under consideration elsewhere.
• All manuscripts will be checked for plagiarism and self-plagiarism using internationally recognized databases.
• Length requirements: 12–15 pages for full papers, 1–3 pages for extended abstracts.

Structure of Submissions:

Full Papers must include the following sections:

• Abstract (150–250 words, no footnotes)
• Keywords (5–10 terms)
• Introduction
• Problem Statement
• Main Content
• Conclusion
• Acknowledgements (if applicable, before references in 9-point font size)
• References (consecutively numbered or alphabetically ordered, DOIs strongly recommended)

Preparation and Formatting:

• Papers must be submitted in DOCM format, adhering to the Springer CCIS guidelines.
• Figures and tables must be editable and not pasted as images. If color figures are used, please ensure they are still legible when printed in black and white.
• Table captions should always be positioned above the table. Figure captions should always appear below the figure.
• Authors' names and their ORCID identifiers should be included in the paper's header. There should be no more than one corresponding author per paper.
• The corresponding author is responsible for checking the final proof and for signing the license-to-publish agreement on behalf of all co-authors.
• Detailed formatting instructions and downloadable templates (LaTeX and MS Word) can be found at the following link:
  Springer Author Guidelines for Conference Proceedings (Full Paper)
• Extended Abstracts downloadable template (LaTeX and MS Word) can be found at the following link:
  Extended Abstract Template
  

Submission Process:

Papers must be submitted online exclusively through the Microsoft CMT conference management system.

• Submission Platform: Submit Paper
• The required submission materials include the final source files, a final PDF file, and a manually signed license-to-publish agreement.

“The Microsoft CMT service was used for managing the peer-reviewing process for this conference. This service was provided for free by Microsoft and they bore all expenses, including costs for Azure cloud services as well as for software development and support.”

We are pleased to confirm that the proceedings of HCI-E 2025 will be officially published by Springer Nature as part of the highly regarded Communications in Computer and Information Science (CCIS) series. This ensures international visibility and scholarly recognition. All accepted and peer-reviewed papers will be indexed in leading databases including Scopus, EI Compendex, DBLP, INSPEC, and SCImago.

Publication and Presentation Policy:

The publication of papers submitted to the conference follows a dual-track approach:

1. Springer CCIS Publication: Papers that receive high ratings from independent reviewers and fully comply with Springer's standards will be published by Springer Nature.
2. JCSDT Journal Special Issue: High-quality papers that are not a perfect fit for the Springer publication standards, as well as other valuable works aligned with the conference's scope, will be considered for a special issue dedicated to HCI-E 2025 in The UNEC Journal of Computer Science and Digital Technologies (JCSDT). This journal is an open-access, peer-reviewed publication of the Azerbaijan State University of Economics (UNEC), indexed in Google Scholar, with all articles assigned a DOI. The selection of papers for this special issue will be made by the Program Committee based on reviews from three independent reviewers via the Microsoft CMT system.

All accepted papers must be presented by at least one of the authors in person or virtually, as either an oral or poster presentation. The format will be determined based on the recommendations of three independent reviewers.

In-person participation is mandatory for Azerbaijani citizens. Foreign participants are permitted to present online. Only papers that are presented at the conference and whose results are approved by session participants will be published.

Important Notes:

• Once a paper has been published, changes to its content, title, or authorship list are not possible.
• In the event of an authorship dispute, Springer Nature will not be in a position to investigate or adjudicate; authors will be asked to resolve the dispute themselves.
• The corresponding author is typically given 72 hours to check the final PDF proof. If no response is received within this timeframe, the paper is presumed to be free of errors.
• For Springer Nature's policy on the use of artificial intelligence, please refer to their official guidelines.